Jewellery software in Nepal

Why a Nepali jeweller needs something different

Most inventory systems are written for a shop that buys a box of a hundred identical things and sells them one at a time. Almost nothing about that describes a jewellery business here, and the gaps are not cosmetic — they are the places where the figures stop agreeing.

• The fiscal year runs Shrawan to Ashadh. A system that reports on January to December produces registers your accountant has to re-cut by hand, every period, forever.
• VAT is 13 per cent, and the invoice has a shape. The bill has to show the taxable value and the tax, and the sales and purchase registers have to be presentable as registers rather than as a spreadsheet of rows.
• The counter works in tola, the scale in gram. One tola is 11.6638 g. Converting in your head twenty times a day is where the rounding errors come from.
• Purity is part of the price, not a description. 22K and 24K gold are different goods at different rates, and hallmarking has made customers more precise about asking which they are buying.
• Work goes out to karigars. Metal issued to a workshop is still your stock, and the difference between what went out and what came back is the number that decides whether the month was profitable.
• Old gold comes back across the counter. An exchange is a purchase and a sale in one transaction, at two different purities.
• The rate changes every morning. FENEGOSIDA publishes daily rates, and the whole market prices off them.

How DataJewellers is built for it

Weights are held in gram and read in tola, so the register keeps three decimal places while the counter keeps talking the way it always has. Purity sits behind the fine weight rather than in the item name, so 22K and 24K stock can share a category without sharing a rate. Metal rates are fetched daily from FENEGOSIDA, and any of them can be overridden by hand when your own buying rate differs from the published one.

Sales and VAT invoices show metal value, making, wastage, stone value and discount as separate lines with the tax on top, and sales, purchase and VAT registers read in the Nepali fiscal year. Tax settings are configurable: the rates your business applies are the ones your accountant confirms, not ones baked into the software. Old gold taken in exchange is weighed and valued at its own purity, credited against the sale, and left in the record as what it was rather than disguised as a discount. The rest of the sales side is covered on jewellery billing software.

Work issued to a karigar stays on the books as your metal until it comes back, and the difference between the weight that went out and the weight that returned is shown before the labour is settled rather than discovered at the end of the month. Branches each keep their own stock and their own counter while every report reads either for one branch or for the business as a whole, which is what a shop with a second counter in another town actually needs. Reports and registers export to CSV, Excel and PDF, so the file that reaches your accountant is one they can open.

Electronic billing to the IRD

For businesses that have enrolled with the Inland Revenue Department, DataJewellers includes an adapter for the IRD central billing monitoring system. A business enables it with its own credentials; the enrolment is between the business and the department, and nothing about the software changes that. Shops that have not enrolled simply do not turn it on, and everything else works exactly the same.

Available across Nepal

The system is hosted, so it runs in a browser on whatever machine is already at the counter, and there is a desktop application for shops that prefer one. Sales keep working when the connection drops and sync afterwards without issuing the same invoice number twice, which matters more in some parts of the country than others. Setup and support are run from Kathmandu, and a shop anywhere with an internet connection is served the same way as one on New Road.

Being taught it

Training is the part that decides whether a system is used or worked around. Sessions cover the counter, the stock room, the workshop and the office separately, because the person making bills and the person settling a karigar need different things. It is done on your own stock, brought across from your spreadsheet as opening stock, rather than on a demonstration file. Request training or read what a session covers.