Features
DataJewellers Features
Weight, purity, making and wastage are not custom fields bolted onto a general inventory system. They are the shape of the record, which is why the arithmetic comes out right.
What it covers
Everything you need to run your jewellery business
From inventory and sales to purchasing, workshop operations and reporting, DataJewellers brings your day-to-day business into one connected platform.
Jewellery Inventory
Keep every jewellery item, weight, purity, barcode and stock movement organized in one place.
Sales & Billing
Handle jewellery sales, pricing, making charges, wastage, discounts, VAT and invoices from one workflow.
Purchasing
Manage supplier purchases, purchase invoices, returns, supplier balances and received stock.
Workshop & Karigars
Track jobs from issue to completion, expected weight, actual weight, wastage and karigar balances.
Barcode Scanning
Find the exact jewellery item instantly by scanning its barcode.
Customers & Suppliers
Keep customer and supplier records, balances, transactions and history connected to daily operations.
Reports & Insights
Understand inventory, sales, purchases, balances and business activity through clear reports.
Built for Growing Businesses
Manage operations across your business while keeping access and responsibilities under control.
The panels above are illustrations drawn from demo figures, not a customer’s records.
In detail
Area by area, in full
Each area opens with what it is for. Every line under it is something the system does today, written the way the work is spoken about rather than the way the software is built.
Sales
A counter that keeps up with a customer standing in front of you.
- Scan a tag or search an item code, and the piece prices itself from today’s rate
- Making, wastage, stone value, discount and VAT shown separately on the bill
- VAT invoices, in the Nepali fiscal year your accountant works in
- Sales orders for pieces not yet made, with part payments against them
- Old gold taken in exchange, valued at its own purity and credited against the sale
- Credit and debit notes that reference the original bill and never rewrite it
- Billing carries on when the connection drops, and syncs without duplicating an invoice
- Invoice numbers that are never reused, even after a cancellation
Buying
What came in, from whom, and what is still to pay.
- Purchase invoices with weight, purity, making, wastage and other charges per line
- Stock moves only when the goods are actually received and checked
- Purchase returns and supplier debit notes against the original invoice
- Old gold bought over the counter, weighed and priced at its own purity
- What a purchase cost stays what it cost, whatever the market does afterwards
Inventory
Every piece you hold, by weight and by purity.
- Gross, stone, net and fine weight, with the purity behind the fine weight
- Gold at 24K, 22K, 21K and 18K, silver on its own rate, in tola or in gram
- Item codes that follow your own categories, so a tilhari reads as a tilhari
- Branches, locations and racks, so a piece has a place and not just a count
- Stock transfers between branches, recorded on both sides
- Opening stock for the day you begin, and bulk import from a spreadsheet
- Physical stock audits: count, compare, review and close
- Metal rates read daily from FENEGOSIDA, with your own override when you want it
- Valuation at what you paid and at what it is worth this morning
Workshop
Karigars, jobs, repairs and replacements, reconciled by weight.
- Issue metal to a karigar with the weight and fine weight recorded
- Record what came back, and see the difference before labour is settled
- Job states from issued through to received and completed
- Karigar balances and payments, with a history you can read back
- Customer repairs kept out of saleable stock, because they are not yours to sell
- Replacements tracked against the piece they replace, for businesses that use them
Customers
Who bought what, and who still owes you.
- A customer record with their purchases, repairs and orders in one place
- Credit sales, receipts and a running outstanding balance
- Payments recorded against the bills they settle, not into a general pot
- Dues you can see by customer, by branch or across the business
Suppliers
Balances that agree with the invoices behind them.
- A supplier ledger from opening balance through to closing
- Payments allocated against the specific invoices they clear
- What is still payable, and what it was for
- Returns and debit notes carried through to the balance
Reports
The figures your accountant asks for, without a weekend of adding up.
- Sales, purchase and VAT registers by Nepali fiscal year
- Stock reports by branch, by category, by metal and by purity
- Stock valuation at cost and at current market value
- Customer and supplier ledgers, and dues by age
- Karigar and workshop reports, including metal still out
- Everything exportable to CSV, Excel and PDF
Business Management
More than one branch, more than one person, one set of books.
- Multiple branches, each with its own stock, its own counter and its own figures
- Every report reads for one branch or for the business as a whole
- Your own categories, item code patterns, tag layout and invoice details
- Turn on the parts you use — karigar jobs come on by default, repairs and replacements when you want them
- Electronic billing to the IRD’s central system when your business enables it with its own credentials
- A demo workspace to try first, and your opening stock brought in from a spreadsheet when you begin
Scanning & Identification
Find the piece in front of you without a search through a register.
- Printed tags carrying the item code as a CODE 128 barcode
- Scan with the camera on a phone, or with a USB barcode scanner at the counter
- The same scan works at the till, in a stock audit and on a transfer
- An item code that reads back to the day the piece entered the shop
Security & Access Control
A stock ledger says where valuable things are. It is worth being careful who can read it.
- Control what each team member can access, screen by screen and action by action
- Ready-made roles for the counter, the stock room, the office and the owner, and custom roles of your own
- Everyone signs in as themselves, which is what makes the record worth reading
- Every change is recorded — who did it, what changed and when
- Finished documents stay finished, corrected by credit note rather than overwritten
- Sales keep working offline and sync safely, so a dropped line is not a lost bill
- Your data stays yours: export it whenever you want
The quickest way to judge it is on your own stock.
Bring a spreadsheet of your inventory. We will set up your categories and train your counter.